If you pay cash commission to drivers or tour guides for admission and retail items you sell through POS, you can now associate these sales to a tour code so you can easily report on these. Follow the steps in this article to learn how to setup your commission items, generate a tour sales report and then payout the cash commission for these sales.  
 

TABLE OF CONTENTS


Setup the tour code prompt

  1. Open the System settings screen under the System menu
  2. Under the Point of sale section, enable the Use tour code setting
  3. Ensure the Prompt user timeout setting is set to 0 = Always prompt.
  4. Save your changes.

  5. Once enabled, the Tour code field will display along with your pin prompt when you start transactions in POS.



Associate POS transactions with a tour code

When prompted to start a new sale in POS, enter a Tour Code (free type the driver or tour guides name). Once you associate a tour code with a sale, it will appear in the top section of the POS screen. A tour code could be the driver or tour guides name. If you forget to enter the Tour Guides name at the start of the transaction, you can use the Set user button to trigger the prompt again (if you do not have a Set user button on your POS menu, you will need to add one).


Report on tour code sales

Once all the sales have been processed for that tour you can print a Tour Sale report using the button on your POS screen (you may need to add this if it has not been set up). You can print out a Tour Sales Summary report showing all tours for the date selected and the amount of sale value associated with them. You can also view this data in the Sales report in Ibis online.


You will need to work out how much commission to pay to the driver/guide. This step must be done manually as there is no system function to store a default commission rate for a tour code.




Pay out cash commission to a tour driver or guide at POS

  1. When you have calculated the sales values and you are ready to pay out the commission to the tour driver/guide, enter the PLU code for your cash commission item.
    If you do not have an item setup, please add a non-stock "cash commission" item in the Retail items screen with the value set to "-$1.00" and the price type set to "prompt". 
  2. When prompted, enter the amount to pay out for the cash commission sale.
  3. Process the payment as "Cash" and ensure you print a receipt.
  4. Ask the driver/tour guide to sign the receipt as proof of payment.