IBIS Technology

TABLE OF CONTENTS

• X-off report
• Z-off report
• Sales report
• Viewing build items on the sales report
• Point of sale payments report
• Online sales report
• Point of sale discounts report
• Items charged to account report

X-off report

An X-off report displays all transactions processed since the last time the till was Z'd off. Typically, the X-off report is run before the Z-off report to ensure the till balances and no corrections are required before the Z-off report is completed. The X-off report was designed to be used on a thermal printer.  You can open the X-off report from the Point of sale screen. 

Z-off report

Cashing up your sales (i.e. Z-off) can be done at any time and as often as required, but is usually a function reserved for the end of the day's trading when you are ready to match your cash takings with the sales made in IBIS. The purpose of the Z-off is to give you a start or endpoint to balance your float. The Z-off function will close all transactions made between the time the last Z-off was run.

The Z-Off report will display a summary of all sales and payments and lists the totals by the payment type groups you have configured in the Payment type setup screen. To print the Z-off report, we recommend you have IBIS connected to a thermal printer.

A Z-off report cannot be completed if a till has held, current, in progress, or incomplete sales. You must find the held/incomplete sale in POS and void or complete them. Once a Z-off has been run, you cannot redo it

To generate a Z-off report:

1. From the Point of sale screen system menu, select Z-off (the location of this will depend on your menu layout)
2. Click Yes to confirm you want to continue
3. Once complete, the transactions made on that till are assigned a Z-Off batch number.

Reprint a Z-off

If you need to reprint the Z-off, you can use the Reprint receipt function in the Find sale screen for your Z-off transaction.

Sales report

The sales report shows a list of all transactions processed via the Point of Sale screen over a specified date period. To access the report:

1. Log in to IBIS Online either via the IBIS Online link in the main menu in the IBIS application or via your browser.
2. Once you have accessed IBIS Online click on Reports, then Sales, then select Sales from the menu.
3. The report will open in table view by default for the current date.
4. Change the date if required
5. Drag and drop any fields into the rows or columns. See related article how to customise report views in IBIS.
6. Specify your preferred tax setting (i.e. inclusive or exclusive of GST)
7. Click Refresh to run the report.

Default sales report views

The report comes with a few default views already saved in the system based on the most common usage of the report. 

• Different views exist under the table and list format. 
• You will need to be in the associated view (List or Table) to access the reports from the drop-down menu. 
• Each of these report views are saved using the 'Tax Inclusive' setting.  To see exclusive of GST you can toggle the drop-down menu item at the top of the screen to 'Tax Exclusive'. 
• As with all online reports you can customise your own view at any time you want either using a combination of filters and groupings.  
• You can 'save as' a view if you wish to return to this view each time you log in to the Sales reports.  The standard saved views are as follows:

1. Sales by Supplier: All sales between specified date range broken down by the supplier
   
   
   
   
2. Sales by Location: All sales between specified date range broken down by retail location
   
   
   
   
3. Sales by Till: All sales between specified date range broken down by sale till
   
   
   
   
4. Sales by User: All sales between specified date range broken down by user
   
   
   
   
5. Sales by GL Code: All sales grouped by the GL Code stored against the retail item
   
   
   
   
6. Surcharges: All surcharges applied within a specified date range
   
   

1. Sales by Item: A list of all sales between specified date range grouped by Item

Viewing build items on the sales report

Sale revenue from a build item is recorded on the constituent items of the package, rather than the build item itself. This allows you to report revenue to the right sale GL code for each item.

Point of sale payments report

This report shows all POS transactions by payment type group for the specified date. Payment groups can be configured or changed in the Payment type setup screen found under the Point of sale menu. You can access this report in IBIS online under the Finance section, or under the Accounts menu in the application.

In list view, you can see all individual payments recorded on POS transactions. You can group and filter columns as desired.

Online sales report

The Online sales report shows all completed transactions made via your website through the virtual "online" till. This report captures sales and marketing information and any notes entered by the customer during the purchase of admission ticket sales. If you operate multiple websites, use the hidden column 'brand' to differentiate sales between each E-Commerce site.

If you have multiple e-commerce websites to deal with various brands, then you can also pull in the Brand filter to view sales per brand. 

This report does not record refunds done on the 'online' till its purpose is to report on sales made through your e-commerce platform(s).

Point of sale discounts report

The Point of Sale Discount Report shows all discounts, including retail discounts, promotions and promotional vouchers.

1. Open the Discounts report from under the Sales reports section in the Point of sale menu. 
2. The report will open in the table view by default with the discount name on the left followed by the discount type, either 'Line' or 'Sale'.
   
   

Functions & useful fields:

• You can drag in various fields into this report to customise to your liking. 
• Line discount: This is a generic discount applied to a product such as 10%, 20%
• Sale discount: This would be a specific promotion applied to a POS transaction 
• Item field: This will show you the discount on specific items over a selected date range
• Discount note: This will specify the promotion or type of line discount used on that POS item.

Items charged to account report

You can view items charged to an account at Point of sale from the Sales reports section in IBIS online. Alternatively, you can find this report under the Accounts & Contacts menu > Finance reports > Audit > Items charged to account.