Once you have generated invoices in IBIS, the next step is to settle the pending creditor invoices.  


TABLE OF CONTENTS


Settle creditor invoices in full using the Pay Creditor screen

The Pay Creditors screen is the most common screen used for settling creditor invoices. This screen is filtered to show only outstanding creditors invoices and allows you to add a note before applying the payment (e.g. operartor invoice #).

  1. Open the Pay Creditors screen found under the Accounts & Contacts menu.
  2. Select the Pay method from the drop-down list.
  3. Select the row of the invoice(s) you wish to pay with the selected pay method.
  4. Type any reference number that you have for the payment in the Note column. This note will appear as a red flag in both the Account List screen under the transactions tab, and in the Payment summary report (Accounts Reports).
  5. Click on Settle selected to complete.
  6. The invoice status will change to Settled, and the balance of the invoice becomes $0.

Pay Creditors


Settle creditor invoices in full from the Manage Invoices screen

  1. Open the Manage Invoices screen under the Accounts & Contacts menu.
  2. Filter for the account type Creditor.
  3. Select the invoices you wish to pay.
  4. Click on the Tools button.
  5. Select Generate creditor payments.
  6. Confirm that the creditors you want to pay are ticked.
  7. Select the Pay method.
  8. Click Apply.
  9. Payments will be generated and settled against the invoices you selected.

Generate Creditor Payments

 


Apply a partial payment to a creditor Invoice

  1. Open the Debtor Payment screen
  2. Select your payment date and the Account you wish to pay.
  3. Enter the creditor payment you wish to apply in the Amount field. As this is a creditor payment, enter the value as a negative (i.e. -$100).
  4. Enter any invoice references in the Ref field and choose the method of payment from the Pay type field.
  5. Press Save when you are finished. This will generate a unique Payment num and also show a list of current invoices at the bottom of the screen.
  6. Highlight the invoice(s) you wish apply the payment to from the list, then click Apply to selected.
  7. The payment will show in the Applied column. Any outstanding amount to pay on the invoice will display in the Balance column. You can pay the remaining value of the invoice off (in full) at a later stage using the Pay Creditor or Manage invoices screen.
    Apply a Partial Creditor Payment