For customers using the admission module without a gate, you can manually scan tickets to validate. When a ticket is scanned, the system checks the usage rules to ensure it is valid at the specific location and that it has not been fully utilised already, then provides the user with a visual clue as to whether the scan is successful or not.
TABLE OF CONTENTS
- Validate admission tickets at the time of sale
- Validate multiple tickets at the same time
- Validate a ticket manually
- Validate admissions tickets via IBIS check-in website
Validate admission tickets at the time of sale
If you wish to validate admission tickets at the time of sale you can enable a prompt for your frontline team to validate the tickets as soon as the transaction is complete. This is a useful setting if your venue does not have a two-stage purchase/validation process as it will automatically 'scan' the ticket for you.
To enable the setting:
- Under the System menu, open the Machine Settings screen and scroll to the Point of Sale section.
- Find the Prompt to process vouchers on sale setting and set it to true, then click Save.
- When this setting is enabled, the user will be prompted with "Are the people entering the venue?" after the purchase of admission ticket items at Point of sale.
- Users can click Yes to validate the ticket immediately, or No if the customer will be entering the venue at a later time.
Validate multiple tickets at the same time
You can validate all tickets purchased in a single Point of sale transaction at the same time. This can be useful if a customer presents their receipt to the front desk instead of their ticket(s) or you have a group entering the venue together and just want to redeem all the tickets at once to save time.
- Click on the Redeem admission tickets button in the Point of sale screen. See how to add a button to your POS menu in our related article about customising the Point of sale screen.
- Enter in the Sale ID - you can scan the barcode on the bottom of the thermal receipt or for A4 admission tickets, scan or enter the id starting with "/TS=".
- Check the tickets you're about to redeem and click Scan now. You do not have the option to only redeem some of the tickets on the sale - it's all or nothing!
- You will then see a feedback message to say if the scan was successful. If one or more tickets have already been validated or are not valid at this location or are expired, this will be displayed in the results.
Validate a ticket manually
If a customer cannot scan their ticket or multi-trip card for some reason, you can do a manual scan. This essentially is exactly the same as scanning the ticket at the gate and will record gate usage.
- From Point of Sale, click Voucher lookup
- Scan the card/ticket or enter the following into the scan field if the ticket or card is not present: pti=card/ticket number
- Check the ticket is valid and/or has trips remaining if a multi-trip
- Select Manual scan button to decrement the usage by one trip
- View results in pop-up
Validate admissions tickets via IBIS check-in website
Admission tickets and Membership cards can be scanned via the IBIS Check-in website. Please note there is an additional licence fee to enable the Check-in module for this purpose.
Before you begin:
- Contact IBIS [email protected] and request to have Check-in Online Admission enabled.
- If you want to report on how many admissions were validated via the online scanning, you need to setup a new location in IBIS.
IMPORTANT: If a new location is setup, you need to update the Usage and Validation Rules for each Admission ticket that will be validated via this new location. - Add a new device in the Devices screen as follows:
- Device Name = Checkin
- Location = <location online admission scanning to be recorded as>
- Device type = Gate
To scan or enter admission tickets or membership cards via IBIS check-in
- Open a browser window and enter: https://checkin.ibisres.com
- Enter your server ID, username and password
- Select Admission.
- Scan the admission or membership pass with the camera on your device or enter the ticket or membership ID number manually, then select Check in.
- If a valid admission ticket or membership card a green banner with 'OK' will be displayed.